HIPAA Notice of Privacy Practices (Placeholder Version)

Version: v.1.0.0

Last Updated: {{DATE}}

This is a temporary HIPAA Notice of Privacy Practices (NPP). It is not intended as legal advice and does not replace a final, attorney-approved HIPAA Notice. A full, compliant version will be published once legal review is complete.

1. Purpose of This Notice

This Notice describes how Home Therapy Labs (“HTL”, “we”, “our”) may use and disclose your protected health information (“PHI”), your rights regarding that information, and our responsibilities under the Health Insurance Portability and Accountability Act (HIPAA).

This placeholder NPP is intended to provide general transparency while our attorneys finalize a complete HIPAA-compliant Notice.

2. Our Responsibilities

We are required by law to:

Maintain the privacy and security of your PHI
Provide you with a Notice describing our privacy practices
Follow the terms of this Notice
Notify you if a breach compromises the privacy or security of your PHI

Because this is a placeholder, portions may change upon final legal review.

3. How We May Use and Disclose Your PHI

We may use or share your PHI in the following ways, consistent with HIPAA:

3.1 For Treatment

To support scheduling, provider coordination, communication, and other activities directly related to therapeutic care.

3.2 For Payment

To manage billing, verify insurance information, process payments, or work with payment processors (e.g., Stripe).

3.3 For Healthcare Operations

To support service quality, system performance, internal audits, training, or customer support.

3.4 With Your Authorization

You may provide written permission for additional uses.

You can revoke authorization at any time.

3.5 As Required by Law

We may disclose PHI when required by federal or state law, including public health reporting or legal requests.

4. How We Protect Your PHI

We apply industry-standard safeguards, including:

Encryption in transit and at rest
Secure, access-controlled environments
Role-based permissions
Audit logs and monitoring
Minimum necessary data practices
Limited PHI exposure in emails, texts, and push notifications

This placeholder Notice summarizes general practices; full legal requirements will be reflected in the final NPP.

5. Your Rights Regarding Your PHI

Under HIPAA, you have the right to:

5.1 Access Your Records

You may request to view or obtain a copy of the health information we maintain.

5.2 Request Amendments

You may request corrections to your health information if you believe it is inaccurate.

5.3 Request Restrictions

You may ask us to restrict certain uses or disclosures of your PHI.

We may not always be able to agree, depending on regulatory requirements.

5.4 Request Confidential Communications

You may request that we contact you in a specific way (e.g., email only).

5.5 Obtain an Accounting of Disclosures

You may request a report detailing how your PHI has been shared, excluding certain routine uses.

5.6 Receive a Paper or Electronic Copy of This Notice

You may request a copy at any time.

Requests can be sent to: [email protected]

6. Uses and Disclosures Requiring Your Explicit Authorization

We will not use or disclose PHI for the following without your written permission:

Marketing not related to care coordination
Sale of PHI
Most uses of psychotherapy notes (if applicable)

You may revoke permission at any time.

7. Data Retention

We retain PHI only as long as necessary to provide the Services, comply with law, and support internal operations.

Retention policies may vary based on state or federal requirements.

8. Changes to This Notice

We may update this placeholder NPP occasionally.

When the final, attorney-approved NPP is published, it will replace this temporary version.

Continued use of the Services after updates constitutes acceptance of the new Notice.

9. Complaints

If you believe your privacy rights have been violated, you may file a complaint with:

Home Therapy Labs Privacy Office: [email protected]
U.S. Department of Health & Human Services (HHS), Office for Civil Rights

Submitting a complaint will not negatively affect your access to care or use of the Services.

10. Contact Information

For questions, requests, or concerns regarding this Notice, contact:

[email protected]